Transport Scheme

The scheme ensures that student clubs and societies registered with the Proctors (through the Clubs Committee or Sports Federation) have access to an adequate supply of good quality, safe vehicles at competitive prices. Vehicles are hired under special terms agreed with approved, local hire companies.

Use this link if:

1. You want to book a vehicle(s) for domestic travel (UK)
2. You have been given approval to book a vehicle(s) for
overseas travel (must of completed the trip form on the right)
Use think link if:

1. You do not need transport but need to register a domestic trip
2. You are planning an overseas trip or tour

 

Driving a vehicle on the scheme

The scheme ensures that student clubs and societies registered with the Proctors (through the Clubs Committee or Sports Federation) have access to an adequate supply of good quality, safe vehicles at competitive prices. Vehicles are hired under special terms agreed with approved, local hire companies.


Driving a Car (Up to 5 seats)

Drivers must have held their license for at least 1 year and be eligible to drive in the UK. Licenses issued outside of the UK are accepted. Drivers are typically required to drive manual transmission vehicles, however the hire companies have a limited supply of automatic vehicles if required.

Drivers must be registered on the Transport Scheme Driver Database. Drivers must have held their licence for at least 1 year to be eligible to drive a car on the scheme.  To register on the scheme simply send the following to the Transport Administrator:

1) A photo or scan of the front of your driving license card (front AND reverse if non-UK)

2) Download and send the PDF version of your driving summary – accessed via the ‘share’ link on the DVLA website.

Drivers with a non-UK license cannot access DVLA license summaries and are therefore required to follow instruction 1) alone. These drivers must also email any relevant supporting documents alongside a photo/scan of their license card. It is the driver’s responsibility to know if they are eligible to drive in the UK, however here is a guide to help.

Sports Federation will validate all requests to drive on the scheme and confirm registration on the database. Drivers will receive a red DriverID card, which must be presented to the hire depot when collecting vehicles. These cards prove registration and insurance through the Transport Scheme. Drivers are registered on the database for 2 years. Drivers may renew their registration by contacting the Transport Administrator (details at bottom of page).


Driving a Minibus or MPV

Drivers are required to pass a 2-hour driving assessment to drive larger vehicles, including minibuses (14/15 seats) or MPV’s (7/9 seats). During the assessment, the assessor demonstrates the required level of skill and the associated driving techniques, before drivers have the opportunity to practise the techniques themselves – under supervision. If drivers are able to demonstrate the required level of competence by the end of the session, the assessor will recommend the driver for registration on the Transport Scheme Driver Database as a minibus/MPV driver. Alternatively, drivers may be recommended for remedial training. The following applies to drivers who would like to undertake a minibus or MPV assessment:

  • Minibus assessment = at least 21 years of age; have held a full, clean (minor endorsements may be acceptable under certain conditions), UK category B (car)/ EU driving licence for a minimum of 2 years (minibuses).
  • MPV assessment = at least 19 years of age; have held a full, clean (minor endorsements may be acceptable under certain conditions), UK category B (car)/ EU driving licence for a minimum of 1 year.

NB:

  • Drivers who successfully complete a minibus assessment are eligible to drive MPVs, but not vice versa.
  • Successful minibus drivers are only eligible to drive for sports and societies affiliated Clubs through the Sports Federation Section 19 permits, and not for departmental or college business.
  • Van hire – drivers still need to complete an assessment: Short Wheel Based (SWB) vans require successful completion of an MPV assessment; Long Wheel Based (LWB) vans require successful completion of a minibus assessment.
  • Drivers will receive a red DriverID card, which must be presented to the hire depot when collecting vehicles. These cards prove registration and insurance through the Transport Scheme. Red DriverID cards may be collected from Sports Federation once the assessment is complete.

The assessment/certification (and registration on the transport database) lasts for 2 years, however this can be extended to 4 years (dependant on driving experience over the 2 year period). Please get in touch with the Transport Administrator to request an extension (details at bottom of page).

Course costs are subsidised for clubs and societies – £30 and £38 per driver, respectively. Departments are charged £70. These fees are invoiced at the end of each term.


Next Assessment Dates

Please email the Transport Administrator to book onto an available session or join the waiting list. Assessments are organised on a term-by-term basis and also during the long vacation.


Where are the hire companies located?

Hotsons Eurodrive:

Horspath Trading Estate 36 Pony Rd, Oxford, OX4 2RD | https://goo.gl/vTDz9q | 01865 715500

Enterprise Rent-A-Car:

10 Watlington Road, Cowley, Oxford, OX4 6NF | https://goo.gl/zd9JJn | 01865 396000

FOWND:

Various depots, please see confirmation for confirmation.


What are the Hire Companies’ Rates?

4 Seat Car£25.20£27.48£27.80
5 Seat Car£34.80£29.07£37.00
MPV (7/9 Seat)£70.80N/A£ 86.40
Minibus (14/15 Seat)£76.20N/AN/A
Insurance (Per Vehicle Per Day)£13.00£13.00£13.00

Drivers must pay for the hire period upon collection of the vehicle, if unable to do so clubs will receive an invoice from the Sports Department at the end of term. Insurance is invoiced to clubs/societies/departments every term. Vehicles must be returned to the hire depot with a full tank of fuel. Fuel costs may be reimbursed to the driver by the club/society/department.


Further Information?

Please contact the Sports Federation Transport Administrator

Tel: 01865 611488

Office: Iffley Road Sports Complex, Oxford University Sport, Jackdaw Lane, Oxford, OX4 1EQ.

 

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