Book Vehicles and Register a Trip

Please fill out the form below to register a trip and/or book a hire vehicle at the earliest opportunity. Please allow 2 working days for confirmation of your booking. If your trip is due to take place within 2 working days of the hire request, the transport scheme cannot guarantee that vehicles will be available to hire from the transport company – or whether your trip will be permitted.

Please continue submitting this form and also visit (http://www.admin.ox.ac.uk/finance/insurance/travel/howtoarrangeinsurance-clubsandsocieties/) for further help in steps you must take for trips abroad, namely a specific risk assessment, detailed travel itinerary and confirmation of individuals travel insurance. Please be aware you will not be able to hire a vehicle to travel abroad with.

Start Date of Trip

Please give an indication of your departure time, this is especially relevant if you're hiring a vehicle; you should enter the approximate time you will be picking up the vehicle(s). Earliest collection time is 07:30

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End Date of Trip

Please select an end date that occurs after the start date.

Please give an indication of your return time, this is especially relevant if you're hiring a vehicle; you should enter the approximate time you will be returning the vehicle(s)

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Event Location Details

List of Attendees (required)

Please include the full name of every attendee, and their college (if applicable) and list each attendee on a different line. If your team hasn't been chosen yet but need to book a vehicle, please write tbc and then email the full names and colleges to transport@sport.ox.ac.uk 24hrs before your departure time. For example:
Joseph Bloggs, college name
Frederick Bloggs, no college

Private Vehicles

Are you using private vehicles on this trip?

Please include the full name of every driver, and the vehicle registration number and list each vehicle on a different line, for example:
Joseph Bloggs, F325JOB
Frederick Bloggs, ND52TBQ

Hire Vehicles

Do you wish to hire vehicles on this trip?



Vehicle 2 (Optional)





Vehicle 3 (Optional)





Vehicle 4 (Optional)





Coach Hire

Do you require a coach?

Trailers

Are you towing a trailer?


Please leave this field empty.

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